Document Controller Positions in Dubai (New 2024)

Job Requirements

Document controllers are the guardians of an organization's information, ensuring everything is organized, accurate, and accessible. Here's a breakdown of their key responsibilities:

1. Document Management System (DMS) Management: Document controllers are often responsible for setting up, maintaining, and using a DMS. This involves creating a filing system, establishing procedures for document creation and update, and ensuring secure storage and access.
2. Document Creation and Control: They may be involved in creating document templates, managing document versions, and assigning unique identifiers for tracking purposes.
3. Document Review and Approval: In some cases, document controllers review documents for accuracy, completeness, and compliance with company standards. They might also facilitate the approval process by routing documents to the appropriate reviewers.
4. Storage and Retrieval: Document controllers ensure efficient storage of electronic and physical documents. This involves following filing procedures, maintaining an organized archive system, and retrieving documents promptly when requested by colleagues or clients.
5. Security and Access Control: Protecting sensitive information is crucial. Document controllers implement procedures to restrict access to confidential documents and ensure proper disposal when documents reach their end-of-life.
6. Training and Support: They may be responsible for training colleagues on document control procedures and best practices for using the DMS.
7. Reporting: Some document controllers generate reports on document activity, tracking document usage and identifying potential areas for improvement in the document control system.