Office Assistant Jobs in Dubai UAE (Current Jobs)

Job Requirements

1. Answering Phones and Emails: They are the first point of contact for many external inquiries, professionally answering phone calls, directing them to appropriate personnel, and handling emails efficiently.
2. Greeting Visitors: Office assistants often greet visitors, ensuring a welcoming environment, and directing them to their appointments.
3. Calendar Management: They may manage calendars for supervisors, scheduling appointments, sending reminders, and coordinating travel arrangements if needed.
4. Document Management: From creating presentations to filing and organizing documents, office assistants keep information organized and readily accessible.
5. Data Entry and Spreadsheets: Entering data into spreadsheets and databases is a common task, ensuring accuracy and up-to-date information.
6. Maintaining Supplies: Office assistants keep track of office supplies, ordering new ones when stock runs low, and ensuring everyone has what they need to function effectively.
7. Preparing Meeting Rooms: They may set up meeting rooms prior to conferences, ensuring proper seating arrangements, refreshments, and any necessary audio/visual equipment.
8. Travel Arrangements: For some office assistants, booking travel and making hotel reservations for their supervisors is included in their duties.
9. General Errands: Running errands like picking up lunch orders or dry cleaning might be part of the job depending on the workplace.
10. Maintaining Confidentiality: Discretion and professionalism are key, especially when handling sensitive information